Transform Your Large‑Scale Event Into an Experience People Remember

When you’re bringing 30–150 people together to influence, inform, or consult, the last thing you want is another passive, PowerPoint‑heavy conference.

• You want energy.
• You want engagement.
• You want people to connect, contribute, and leave with real clarity and commitment.

That’s where we come in.

Why Clients Choose Us

Our clients know that meaningful impact doesn’t happen through one‑way presentations. It happens through participation.

When the MAPP team at the University of Sheffield needed to unite 50 academic and industrial partners—and strengthen their relationships—we helped them design an event that kept everyone actively involved from the start. The result?

“We have a deeper understanding of how industry partners want to work with us and new ideas for collaborative projects.”
Dr Richard France, MAPP

We do the same in virtual environments too, working close with our clients to create lively participatory events developed with our client DUT in the early days of the pandemic. Making use of breakout rooms, chat functions and online polling creates large scale events that stimulate discussion and the sharing of ideas throughout the event, not just in the coffee breaks. 

Purposeful Networking That Actually Works

Asking people to “just mingle” rarely leads to meaningful conversations. So we design networking that feels natural, structured, and impactful.

• Small groups (maximum 5) to maximise comfort and contribution
• Regular rotation to ensure diverse perspectives
• Clear tasks that turn conversation into connection
• Relevant questions that relate directly to the event theme and the expertise that the participants bring with them

Moderation That Engages Every Voice

We specialise in moderating large group sessions that replace the traditional keynote-dominated format with interaction, insight and shared ownership.

Our approaches include:

• Fireside Chats: Curated Q&A sessions driven by live audience questions
• Expert Witness Groups: Small, guided dialogues with expert contributors
• Silent Witness: Experts observe group problem‑solving before offering next‑step insights
• Reflective Thinking & Writing: Personal and collective reflection to deepen understanding
• World Café: Informal, high‑energy conversations across rotating groups
• Open Forum Sessions: Participant‑generated topics for deeper exploration

Every format is designed to ensure one thing: everyone is engaged, not just the loudest voices.

Accelerating Collaborative Projects

Large events are powerful opportunities to spark new partnerships. They are also a great way to kick-start wider collaboration in a funding programme, helping project teams to identify and build on common features, share expertise and move from competition to collaboration. 

Shaping Your Event 

From half‑day workshops to week‑long events, for groups of 30 to 80+, we bring the structure, creativity and moderation to make your event genuinely engaging and worthwhile. We co-design a process with you, your subject experts and external contributors to create a structure that maximises participation and engagement. We run team rehearsals before the event to make sure everyone is clear on roles and timings so that the conference is professionally presented. 

Get in touch for an informal conversation—we’ll create a tailored written proposal, with no obligation to proceed.

Examples of our Work

Collaborative Competition Format - 90 people